Satisfactory Academic Progress Standards (SAP)

All students participating in financial aid programs including scholarships, institutional waivers, grants, loans, and work/study must make satisfactory academic progress toward their degrees. Students must satisfactorily complete her/his course of study within the following time frame and maintain the required grade point average outlined within the catalog. Students must be in “Good Standing” to be considered as making satisfactory academic progress.

The maximum time frame for which a student may receive financial aid may not exceed 150% of the published length of the academic program of study. Hours for courses with grades of DP, I, T, F, W, and Z are not considered as hours completed in determining satisfactory academic progress (SAP). Hours earned during the summer following the academic year may be included for satisfactory academic progress purposes.

No more than 186 undergraduate credits may have been attempted at Texas Wesleyan University (including transfer hours.)
As a full-time undergraduate student, 12 credits hours must be earned each semester (Fall and Spring only) and a cumulative GPA of 2.0 or higher must be earned in order to maintain SAP. As a part-time student, 6 credits must be earned each semester with a cumulative GPA of 2.0 or higher. Graduate students are required to maintain a cumulative GPA of 3.0 or higher.
Undergraduate transfer credits count as earned credits and affect the GPA. Transfer credits also count towards the limit of 186 Texas Wesleyan University credits and the pace calculation. A full-time student has a limit of no more than 10 semesters; a part-time student of no more than 20 semesters. Only the fall and spring semesters count toward this limit.
Texas Wesleyan University will also review a student's pace towards graduation. Pace, or completion rate, is a measurement of the number of hours a student has earned divided by the number of hours attempted. This is a cumulative calculation that is completed at the end of each semester and includes both institutional and transfer hours. Undergraduate students must have a pace (completion rate) of at least 67% (0.67). Graduate students must have a pace (completion rate) of one out every two total attempted credits (completion ratio of 50 percent).
If any student drops a class anytime before the census date in the semester, financial aid will be reduced or cancelled based on the number of hours enrolled.
Withdrawal from a course can affect a student's financial aid eligibility since it is counted as an attempted credit that is not earned. This will affect a student's pace calculation. An Incomplete or a Temporary grade does not count as earned credit and will affect eligibility until credit is earned. SAP cannot be assessed until all incomplete grades have been posted. If a student has a grade of incomplete, he/she will not be reviewed for SAP and will not be eligible for financial aid until SAP can be reviewed.
- Please contact the Office of Financial Aid once a grade has been posted so that SAP can be reviewed again. If a course is repeated and cancelled, eligibility may be affected if total credits earned fall below the minimum required. A previous Financial Aid Warning may not be removed by raising a prior semester's GPA through the Repeat and Cancel policy, but financial aid eligibility may be reinstated or continued by increasing the cumulative GPA to the minimum required using this policy.
Cumulative GPA, pace, and credit hours earned are reviewed at the end of each academic year where a student receives financial aid.
If an undergraduate student is not making SAP, he/she will be notified of a one-semester Financial Aid Warning. During the warning semester, the student must earn 12 credits as a full-time student (or 6 credits as a part-time student), 67% pace, and complete the semester with a cumulative GPA of 2.0. If these requirements are not met at the end of the semester, the student will lose his/her financial aid for the next semester (this is known as Financial Aid Suspension). A student can regain their Financial Aid if SAP requirements (12 credits, 67% pace, and a 2.0 cumulative GPA) are met at the end of a subsequent semester.
An undergraduate student who does not meet Satisfactory Academic Progress at the end of the Financial Aid Warning period and is thus notified of a Financial Aid Suspension can make a formal written appeal to the Admission and Financial Aid Committee for the reinstatement of Financial Aid for one semester. An appeal can be made in the event of the death of a student's relative, injury or illness of the student, or other special circumstances. The appeal must be within 14 days of the suspension letter. No late appeals will be accepted.
- If an appeal is granted, a student will be put on Financial Aid Probation and will receive financial aid for one semester. A student on Financial Aid Probation must earn 12 credits and a 2.0 cumulative GPA by the end of the probationary semester or meet other academic standards set by the Admission and Financial Aid Committee (called an Academic Plan) in order to have his/her Financial Aid reinstated.
Graduate students are not allowed to continue in the program if not meeting SAP; financial aid will follow program guidelines.
If any student receiving financial aid withdraws after the semester begins, an official withdrawal must be completed. Any student who plans to withdraw must contact the financial aid office. Once a student has notified financial aid of their intent to withdraw, he/she has 48 hours to seek all required signatures to complete the withdrawal process. The date used for the withdrawal will be the date the student initiates (starts) the process. The official withdrawal must be completed in all offices. Federal, state, and institutional aid may be returned and the student may owe a balance with Student Account Services. Prior to returning, the student must pay that balance in full.

The following table outlines the minimum hours that must be completed annually for full-time undergraduate students (12 hours per semester).

Academic Progress Year	Total Cumulative Hours	Hours per Academic Year
1st year	24	24
2nd year	48	24
3rd year	72	24
4th year	96	24
5th year	120	24
6th year	144	24

Note: Specific types of aid may require completion of more hours per year and/or higher cumulative grade point average than outlined above. Refer to TEG under Financial Aid Programs in this catalog.

The student enrolled one-half time (6-8 hours) must complete 12 hours per academic year. The grade point average must be the same as that of a full-time student.

The student enrolled three-quarter time (9-11 hours) must complete 18 hours per academic year. The grade point average must be the same as that of a full-time student.

A transfer student will be adjusted to the schedule in the required time frame based upon the number of transferred hours, i.e., with 30 hours transferred, the student will be in second year of academic progress.