Withdrawals/Drops
Faculty Initiated Student Withdrawal from a Course. Unauthorized absences may be excused when caused by illness or other emergencies and should be reported promptly to the instructor. When a student has a number of unauthorized absences equal to the number of days the class meets per week AND has not communicated with the instructor about the absences within 10 calendar days, the instructor must either drop the student from the class or give a grade of incomplete (I) as appropriate. For evening, weekend, hybrid or online classes, each instructor determines the specific number of consecutive activities or assignments that will initiate the withdrawal, according to the requirements of the particular class.
The instructor must drop the student from the class using the Faculty Initiated Student Withdrawal process. The Registrar will record a grade of "DP" for the course on the student’s transcript. The Registrar will record a grade of "WF" (failure) on the student’s transcript if the instructor drops the student after the date for receiving a grade of "DP” as specified in the University catalog.
Instructors who give a student a grade of incomplete (I) must follow the grading policies set forth in the University Catalog. Any student who successfully completes all outstanding assignments by the prescribed date specified in the Academic Calendar will have the incomplete grade replaced with a grade as determined by the instructor. Any student who does not complete the outstanding assignments by the prescribed date shall have the incomplete grade replaced with a grade of “F”.
A student who has been absent from any regular examination and has satisfied the instructor that the absence was due to serious illness or other unavoidable cause may take a special examination at the discretion of the instructor concerned.
Student Initiated Withdrawal from a Course. A student may drop from a course during the period specified in the University catalog and will have a grade of “DP” (dropped) recorded on her/his transcript. A grade of “F” (failure) will be assigned if the withdrawal is after the date to receive a grade of “DP” as specified in the University catalog. Signature of the instructor, advisor, and University Registrar acknowledging the withdrawal must be obtained on the withdrawal form. MBA Online students may drop a course online without any required approval.
Withdrawal from the University: A student wishing to withdraw from all classes must formally withdraw from the University by completing the withdrawal form available in the Office of Student Records. The Director of Financial Aid, Cashier, and the University Registrar must sign this form. For the withdrawal to be complete, the form must be returned to the Office of Student Records along with the student’s identification card. Students in fully online courses may also withdraw from the University without approval, but they must notify the Office of Student Records at (817) 531-4414 or registrar@txwes.edu.
A student who withdraws from the University after the last day to drop a course as specified in the University Academic Calendar or who withdraws without following the official procedure will be given the grade of "F" in all courses. A student who withdraws from the University is still obligated to pay the tuition and fees incurred at the time of registration.
A student may be dropped from the University when her/his instructors and the dean of her/his school determine that the student is not achieving passing grades in the academic work or for other sufficient causes, including but not limited to poor class attendance, failing to meet program or University ethical, integrity, or other standards.