Students' progress according to the SAP standards is measured at the end of every semester in order to determine eligibility for future semesters. Students can be in one of the following SAP status categories:
Dean's List
To receive Dean's List recognition, a student must complete at least nine or more graded credits (excluding grades of P and S) in a given semester and achieve a GPA of 3.75 or higher for that semester. Dean's List recognition is given only for the fall and spring semesters.
Good Status
Students who are meeting all of the standards of SAP and are not in a period of warning, suspension, or probation are in good standing; no additional enrollment, advising, or academic plan requirements are specified.
Warning Status
Should a student’s semester GPA and/or cumulative GPA fall beneath a 2.0, or their pace to completion fall below the mandatory threshold, the student’s academic standing will be put on academic warning. The semester of academic warning is designed to serve as a "wake-up" call. It is notice that the student’s current academic plan, goals, or study routines are not working and need to be evaluated and perhaps changed.
Students earning this status in the fall will be placed on academic warning in the spring. Students earning this status in the spring will be placed on academic warning in the fall. Students on academic warning are expected to remain in a full course load (at least 12 credits) during their semester of academic warning.
If a student finishes their academic warning semester with at least a 2.0 for their semester GPA and brings their cumulative GPA above a 2.0, and/or raises their pace to completion above the threshold, the student will be deemed in good standing. Should the student not meet these criteria, they will be dismissed with the right to appeal.
Suspension Status
Students who do not meet both qualitative and quantitative standards are no longer eligible for financial aid. Students will receive a letter informing them of their suspension. Classes can be taken (using their own funding) and students can raise their cumulative GPA and completion rate to meet the above standards to be reviewed for SAP. Students who are placed on suspension may petition if there are extenuating circumstances that led to academic difficulties (see petition process below).
Probation / Academic Plan
A student on probation may receive federal, state, and institutional aid for one semester pending evaluation. Students who have been placed on probation and are attending their program under an approved academic plan remain eligible for aid as long as they continue to meet the conditions of that plan.
Petition Process
Students who are placed on suspension may petition if there are extenuating circumstances that led to academic difficulties. A student may petition (with supporting documentation) in these situations:
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Extenuating circumstances: situations over which the student has no control and may include death in the student's immediate family, hospitalization, accidents, and illness. Supporting documentation is required.
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Suspension resulting from a grade of Incomplete (I) or missing grades.
The following must be included with the petition:
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Why the student failed to meet satisfactory progress.
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What has changed in the student's situation that will allow the student to demonstrate satisfactory progress at the next evaluation.
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A written academic plan with advisor signature.
The Financial Aid and Academic Standing Committee will:
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Review the petition and current academic performance.
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Convey in writing to the student the approval or disapproval of the petition.
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If the petition is approved, the student will be placed on probation for the next semester.
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If the petition is approved and the student does not meet the requirements of the approval as outlined in the approval document, the student will be automatically placed on suspension.
Students who have been suspended and choose not to petition, or who miss the petition's deadline, or whose petition is denied may be considered for re-admission upon presenting evidence of ability to do satisfactory college work. Normally, the expectation is that the student will complete at least twelve credits at another regionally-accredited college or university with no grade below a C. Students who have been dismissed and do not appeal may not enroll in any classes at The College of Idaho unless they have permission from the Financial Aid and Academic Standings Committee.
A student may submit a maximum of two petitions during their time of study at The College of Idaho.
Reinstatement
The policy does not preclude a student from enrolling in subsequent semesters. Students can raise their GPA and/or satisfy credit deficiencies by taking additional course work at The College of Idaho without receiving financial aid or by transferring in credits from another institution. Students who have lost eligibility for financial aid will not regain eligibility simply by paying for his or her classes for a semester or by sitting out a semester. Students may have their financial aid reinstated once all SAP standards (both qualitative and quantitative) are met. Students can also submit a copy of their College of Idaho transcript and a petition form to verify grade changes, including removal of Incompletes, if this will result in the student meeting the requirements of SAP for financial assistance.