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Principles and Policies

Simmons has committed itself to the following principles and policies:

Student Principles

Individual responsibility is the foundation of the Simmons community. The student’s enrollment at Simmons University carries with it the expectation that one will abide by the Student Code of Conduct, the Academic Integrity Policy, and the Honor Code of Responsibility:

  • Each member of the Simmons community is responsible for maintaining a high level of integrity, honesty, and trust within the community.
  • Each student is responsible for work of their own creation and for not representing as their own work that which is not theirs.
  • Conduct in keeping with the policies outlined in the Student Code of Conduct and all other official publications is expected of each member of the Simmons community.

The Honor Code of Responsibility is shared by the entire Simmons community. It implies that each segment has obligations based upon its specific function within the University.

Simmons University reserves the right to require the withdrawal of any student who does not maintain acceptable academic standing or modes of behavior as outlined in these Catalogs, the Student Code of Conduct, and other official publications.

Enrollment in a course implies an agreement between instructor and student. The instructor is obliged to teach, to evaluate student work, and to be available for conferences during designated office hours; the student is obliged to complete all work by the assigned deadlines, to attend all classes, and to devote sufficient out-of-class time to course material. Three hours spent out of class in preparation for every hour in class is a reasonable expectation. Attendance and punctuality are expected at all classes. While there are no established University-wide penalties for absences, the instructor may take attendance into account when evaluating the student’s performance in the course. In accordance with Massachusetts state law, no student will be penalized for absence due to religious observances. 

Privacy of Student Records Policy

The University's practice in regard to student record-keeping is based on the provisions of the Family Educational Rights and Privacy Act (FERPA) of 1974 and is intended to be a safeguard against the unauthorized release of information. This act applies to all enrolled students, former students, and alumni. It does not apply to applicants seeking admission into an institution.
Under the provisions of the act, it is the right of the student to view their official educational records. Educational records are defined as records directly related to a student that are maintained by an educational institution. Such records are kept in the Office of the Vice President of Student Affairs, the Office of the Registrar, faculty advisors' offices, and the Center for Student Success. Not included in this category of records are the following:

  • Records containing confidential information written before January 1, 1975.
  • Financial Records submitted to the University by the parents of a student.
  • Records that are kept in the sole possession of the maker, are used only as a personal memory aid, and are not accessible or revealed to any other person except a temporary substitute for the maker of the record.
  • Information regarding other students.
  • Records created or received by the University after the person is no longer in attendance at the University and that are not directly related to the person’s attendance.
  • Treatment records, which are records that are (1) made or maintained by a physician, psychiatrist, psychologist, or other recognized professional or paraprofessional acting in his or her professional capacity or assisting in a paraprofessional capacity; (2) made, maintained, or used only in connection with treatment of the student; and (3) disclosed only to individuals providing the treatment. For purposes of this definition, “treatment” does not include remedial educational activities or activities that are part of the program of instruction.
  • Records maintained by the Simmons University Police Department or other law enforcement unit of the University that are created and maintained only by that law enforcement unit for a law enforcement purpose.
  • Records relating to an individual who is employed by the University that (1) are made and maintained in the normal course of business; (2) relate exclusively to the individual in that individual’s capacity as an employee; and (3) are not available for use for any other purpose. Records relating to an individual in attendance at the University who is employed as a result of his or her status as a student are education records and are not excepted.

Student Access to Records

In order to view their record, a student must make a request in writing to the appropriate office. The office has 45 days in which to fulfill the request. If requested, copies of a student’s record are available to the student for a slight charge to cover the cost of duplicating. If the keeper of the education record determines that a portion of the material sought is of a nature that should not be disclosed to the student, he or she shall notify the student that such information has been excluded from the record.

Any information in a student's record found to be "inaccurate, misleading, or [that] violates the privacy or other rights of the student" may be challenged by the student. Only the accuracy of the information may be challenged. For example, a grade received may not be questioned, only the accuracy of its recording. In order to contest the information in their record, the student must submit a written statement to the person responsible for the content of the record and request that they receive a written response. If no written response is forthcoming or if an unsatisfactory response is received by a student, they may appeal to the chairperson or appropriate supervisory person. In the event that no resolution is made, it is the student's right to request a hearing, to be presided over by the VP for Student Affairs or a designee. 

Directory Information

The University has the right to publish a directory listing all enrolled students and containing the following information:

  • Student's name
  • Address
  • Telephone number
  • Place and date of birth
  • Concentration
  • Digital photo
  • Year of graduation and dates of attendance
  • Awards and degrees received
  • Membership in organizations
  • Educational institution most recently attended

A student who wishes for some or all of the information listed above to be omitted from the directory must so indicate by writing to the Office of the Registrar.  

Disclosure of Records to Third Parties

FERPA permits, but does not require, the University to disclose personally identifiable information from education records to certain third parties without the student’s consent, provided that any requirements of FERPA and this Policy are met. Before making any disclosure of personally identifiable information from education records to any party, the University (and any individual acting on behalf of the University) must use reasonable methods to identify and authenticate the identity of that party. Disclosures of personally identifiable information may be made to the following persons:

  • Officials at an institution where the student is enrolled or applying for admission;
  • Persons or organizations providing financial aid to a student (not including parents) or making decisions with respect to the student’s financial aid;
  • The parents of a student who is a dependent for income tax purposes;
  • Accrediting and educational testing organizations carrying out their accrediting functions;
    Authorized representatives of the Comptroller General of the United States, Secretary of Education, U.S. Attorney General (for law enforcement purposes only), and state and local educational authorities, if the disclosure is in connection with an audit or evaluation of federal or state supported education programs, or for the enforcement of or compliance with federal legal requirements that relate to those programs; provided in most cases that the information must be protected in a manner that does not permit the personal identification of individuals by anyone other than the applicable agency and must be destroyed when no longer needed for the purpose they were disclosed;
  • Persons in compliance with a judicial order or lawfully issued subpoena, provided that the University makes a reasonable effort to notify a student at least seven days prior to disclosure of the education record (absent a court order or other applicable law prohibiting such notification);
  • A court in connection with a legal action brought by a student against the University or brought by the University against a parent or student;
  • Appropriate persons in a health or safety emergency if the University determines, in light of the circumstances and information available at the time, that knowledge of the information is necessary to protect the health or safety of the student or other individuals;
  • The alleged victim of a crime of violence may receive results of any disciplinary proceedings conducted by the University against the alleged perpetrator of that crime in reference to that crime. Student records are available to the above with the stipulation that this information is only for the use of the above unless written consent is secured from the student.

Student records may not be distributed to other parties. It is the responsibility of each office maintaining records to keep a log that verifies the name and date of each person who has viewed the record and for what reason. Students have the right to see this log.

Disclosure of Records with Consent

With the exception of the permitted disclosures described above, the University may make disclosures of personally identifiable information from an education record only if the student consents in writing.

Complaints of Violations

A student who believes that his or her rights under FERPA have been violated may file a written complaint with the Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, D.C. 20202-4605.

Contacts

Registrar’s Office

Shirley Alexander-Hunt, Registrar
Email: registrar@simmons.edu

Office of the VP of Student Engagement and Dean of Students

Rae-Anne Butera, Vice President of Student Engagement and Dean of Students
Email: rae-anne.butera@simmons.edu

Equal Access Policy

Simmons comprises an undergraduate women's-centered college and several coed graduate schools. Since its founding, Simmons' mission has been to empower women and to challenge traditional gender norms; we have also endeavored to build a rich history of inclusion. In light of those commitments, Simmons considers as eligible to apply for admission to the undergraduate program individuals who were assigned female at birth, applicants who consistently live and identify as women, and/or applicants who do not fit into the gender binary but who feel they belong in our undergraduate community of women. Simmons does not discriminate unlawfully on the basis of race, color, natural or protective hairstyle, sex, sexual orientation, gender identity or expression, marital or parental status, religion, age, national or ethnic origin, socio-economic status, ancestry, disability, veterans status, or genetic predisposition, with respect to programs and activities generally made available to students, including scholarship and loan programs, athletic programs, and other University-administered social, educational, and recreational programs, and student services. 

We subscribe to the policies set forth in Section 504 of the Federal Rehabilitation Act of 1973, which mandates equal opportunity for qualified persons with disabilities in educational programs and activities.

The University does not tolerate unlawful discrimination and/or other harassment of employees or students. Complaints of unlawful discrimination, harassment, and/or retaliation will be addressed according to the applicable processes articulated in the University's Sexual Harassment Policy, Notice of Non-Discrimination, Faculty Policy Manual, Employee Handbook, Student Handbook, and/or other relevant Simmons policies.

Human Subjects

The University has established policies on the use of human subjects in all Simmons-initiated research and training projects. The Institutional Review Board (IRB) is charged with reviewing, approving, and overseeing all research involving human subjects at Simmons University. Federal Regulations place responsibility on the University and the Principal Investigator to ensure that high ethical standards are maintained for all research involving human subjects. Research is a systematic investigation, including research development, testing and evaluation, designed to develop or contribute to generalizable knowledge. A human subject is a living individual about whom an investigator (whether faculty/staff or student) conducting research: 1) Obtains information or biospecimens through intervention or interaction with the individual, and uses, studies, or analyzes the information or biospecimens; or 2) Obtains, uses, studies, analyzes, or generates identifiable private information or identifiable biospecimens. Students undertaking research projects that propose to use human subjects must do the following prior to beginning their projects: 1) complete the Collaborative Institutional Training Initiative (CITI) Program, a web-based human subjects research investigator education program and 2) prepare and submit an application to the IRB for review and prior approval. Students are expected to follow the IRB Process for Student Researchers (included with CITI training) and work closely with their faculty advisor to ensure the submission is consistent and includes all required elements, and that the submission and review timeline is aligned with the course completion expectations. Incomplete or inaccurate submissions will delay the review process. A copy of the Simmons University human subjects research policy, IRB forms, and link to the CITI training program may be found on the Institutional Review Board (IRB) site. The contact for the IRB is the Center for Faculty Excellence (irbprotocols@simmons.edu). It is expected that all members of the Simmons community will fulfill their legal and ethical responsibilities to ensure that the rights and safety of human subjects are protected.

Office of Accessibility Services

At Simmons University, we are committed to the full participation of all students in our programs and activities. Simmons University is mandated by Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 to provide equal access to facilities, educational and co-curricular programs, campus activities and employment opportunities to qualified individuals with disabilities.

The Office of Accessibility Services (OAS), located in the Center for Student Success, is a strategy-based service that supports students both on the ground and online. All students with a documented diagnosis that substantially limits a major life activity, such as learning, hearing, seeing, reading, walking, and speaking are eligible to register with the OAS and request academic, field and clinical accommodations.

The information located on the OAS website will help you to learn how to register with the OAS; and request accommodations; as well as access to other important information such as referral support offices the OAS partners with. Students must be fully registered and receive confirmation of eligibility before requests for academic, field or clinical accommodations can be made.

  • Students who are exploring a diagnosis or who are considering use of services are also welcome to visit the OAS to review the offerings and services available as well as registration requirements.
  • Students registered with OAS are expected to adhere to the same academic and behavioral standards as the rest of the University.
  • A student's initial connection and ongoing interaction with OAS is self-propelled.
  • Accommodations are applied on a prospective basis - students are not entitled to have accommodations applied on a retroactive basis.
  • Documentation of a diagnosis/disability is not required when applying to the University and is submitted to OAS after the student accepts their place at the University.
  • Accommodations are not intended to guarantee success; they are intended to provide equal access to the educational experience (classroom, field, clinical, field trips) to ensure that students may display their level of learning.
  • Following a student's first meeting with an OAS staff member, the student may make their own appointments, which are recommended, but never required.
  • Outreach by OAS staff to faculty and parents is generated ONLY by a student's written request. Diagnosis/disability-related information is confidential and is not shared without a student's permission.
  • OAS is not a comprehensive special education program. Students' coursework is not shared with or linked to the OAS.
  • OAS does not offer special education tutors or life coaches for social skills and acclimation.

Students are welcome to make an appointment to visit us in the Center for Student Success, on the Ground Floor of Lefavour Hall or arrange for a Zoom meeting if reaching us remotely. Please contact the Office of Accessibility Services at access@simmons.edu to schedule an appointment or to review any questions or concerns.

Clery Report/Fire Safety Report

Simmons University subscribes, without exception, to the Campus Security Act of 1990. It is University policy to provide members of the Simmons community through its webpage with information, reports, and statistics as required by applicable laws, to maintain working relationships with other law enforcement agencies to ensure cooperation between different law enforcement jurisdictions, and to provide educational programs designed to increase crime and safety awareness among students, faculty, and staff. For information regarding the Campus Security Act, contact the Director of Public Safety at 617-521-1112.

Notice of Non-Discrimination and Grievance Procedure

Chartered in 1899 and opened in 1902, Simmons is first and foremost an academic community whose goals include preparing students and other members of the Simmons community to be well informed, open-minded, and respectful of the values and diversity of others.

Simmons is, therefore, committed to the following principles:

  • We support equal educational and employment opportunities for all persons, based on each individual's qualifications and fitness, and we seek to administer our university policies, including, but not limited, its admission policies and practices, without unlawful regard to race, color, natural or protective hairstyle, sex, sexual orientation, gender identity or expression, marital or parental status, pregnancy and pregnancy-related conditions, religion, age, national or ethnic origin, public assistance, ancestry, disability, veterans' status or genetic predisposition.
  • We strive to administer our educational programs and activities, as well as the employment opportunities we provide, in accordance with all relevant state and federal requirements and implementing regulations. This includes, but is not limited to, Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, Section 504 of the Rehabilitation Act of 1973, and Titles I and III of the Americans with Disabilities Act of 1990 and the ADA Amendments Act of 2008, the Massachusetts Equal Rights Law (M.G.L. 93, Section 102 et seq.), Equal Pay Act of 1963, the Massachusetts Equal Pay Act, and Chapter 151B of the General Laws of Massachusetts, as amended.
  • We are committed to making our programs and activities accessible to individuals with disabilities, including our online/digital services and offerings. We recognize that in the virtual/online learning environment, technology-dependent teaching and learning processes may create unique and unanticipated access barriers. We encourage individuals to contact us if an obstacle to access is found to exist. (See below for how to do so.)
  • We seek to build and maintain a Simmons where the diversity of our community members is met with understanding, respect, and encouragement, and where unlawful discrimination, harassment and retaliation by any member of the administration, faculty, staff, or student body against any other individual will be investigated, evaluated and redressed. The University does not tolerate unlawful discrimination or harassment of its employees or students or retaliation against those who report incidents of unlawful behavior or those who cooperate in the investigation of such complaints.

Reporting Sex Discrimination

Simmons does not unlawfully discriminate on the basis of sex and prohibits sex discrimination in any education program or activity that it operates, as required by Title IX, including in graduate admission and employment.

Inquiries about Title IX may be referred to Simmons’ Title IX Coordinator, the U.S. Department of Education’s Office for Civil Rights, or both. Simmons’ Title IX Coordinator is Sara Simberg, Vice President, General Counsel, Title IX Coordinator, and Secretary to the Board of Trustees, sara.simberg@simmons.edu, 617-521-3289.

In conjunction with this Notice of Non-Discrimination, which sets forth Simmons’ non-discrimination policy, Simmons has grievance procedures for matters involving or relating to sexual harassment that can be located in Simmons’ Sexual Harassment Policy for Students, Faculty, Staff, and Visitors (“Sexual Harassment Policy”), located on Simmons’ Title IX webpage.

To report information about conduct that may constitute sexual harassment or make a complaint of sex discrimination under Title IX, please contact Simmons’ Title IX Coordinator, Sara Simberg, at sara.simberg@simmons.edu, 617-521-3289, or file a report online or via EthicsPoint.

Students Reporting Discrimination or Retaliation

If you are a student and you believe you have been subjected to unlawful discrimination or retaliation, please contact the Dean of your School or the Director of your Program. You may also report unlawful discrimination or retaliation via EthicsPoint. Students who believe they have been unlawfully discriminated against on the basis of disability may file a grievance pursuant to the University's Grievance Procedure.

Employees Reporting Discrimination or Retaliation

If you are an employee and you believe you have been subjected to unlawful discrimination or retaliation, please contact Associate Vice President, Human Resources, David Hollinden, at (617) 521-3812 or jdavid.hollinden@simmons.edu. You may also report unlawful discrimination or retaliation via EthicsPoint. Employees who believe they have been unlawfully discriminated against on the basis of disability may file a grievance pursuant to the University's Grievance Procedure.

Reporting a web/online accessibility barrier

Please use this form: https://www.simmons.edu/report-barrier. We are committed to making our programs and activities accessible to all individuals.

NC-SARA Student Complaints Procedure

Simmons University operates under the approval of “NC-SARA” (National Council for State Authorization Reciprocity Agreements). As required by the NC-SARA student complaint process, a student must first attempt to resolve and file their complaint at the institution. For complaints not resolved at the institutional level, a student may file an appeal in one of the following ways (dependent on their state residence):

Massachusetts Residents' (Online or On-the-Ground) Student Complaint Procedure
For Massachusetts residents' complaints not resolved at the institutional level, they may file a complaint utilizing the Massachusetts Department of Higher Education's (DHE) non-SARA consumer complaint procedure and online form. Contact information to the DHE and link to the online form may be found below:

Massachusetts Board of Higher Education
One Ashburton Place, Room 1401
Boston, MA 02108

Non-Massachusetts Residents' (Online) Student Complaint Procedure (for out-of-state students from SARA member states not residing in Massachusetts)
For non-Massachusetts residents located in SARA member states with complaints not resolved at the institutional level, they may file a SARA complaint utilizing the Massachusetts Department of Higher Education's SARA Complaint Procedure and Online Form.

For Advice on Whom to Contact about a Concern or Incident:

If you are unsure of where to bring complaints or concerns about unlawful discrimination, harassment or retaliation, please contact the Office of the General Counsel: Sara Simberg, Vice President, General Counsel, & Title IX Coordinator, at sara.simberg@simmons.edu.

Retention Information

Data regarding retention at Simmons is available from the Registrar, in compliance with P.L. 94-482. For information regarding graduation statistics, contact the Office of the Registrar at registrar@simmons.edu.

Student Legal Name and Name Changes

A student's name of record is defined as the legal name under which the student was admitted to Simmons University. A birth certificate, marriage certificate, social security card, passport, or court order verifies the legal name.

Students’ legal names appear on all Simmons records, including transcripts, verifications, and diplomas. Current Simmons students who have legally changed their names since the time of admission may request that this change be made on their official records.

Students who wish to change their name from the name of record at the time of admission must provide the Office of the Registrar with legal documentation reflecting their new legal name, such as a marriage license or government-issued ID, as well as a Name Change Form. Forms may be faxed with a scanned copy of legal documentation to the Registrar's Office at 617-521-2111 or brought to the Office, A-200, with legal documentation in person.

Consult the Registrar’s page on the University website for additional information about updating your first name for class rosters or your diploma and for indicating preferred pronouns.

Academic Policies

 

Heavy Academic Programs

Heavy academic programs are considered to be those in which the student carries more than 18 semester hours of credit per semester. In order to carry 18 semester hours of credits, students must be in "good standing."

A traditional full-time student who takes more than 18 credits will be charged for any credits over the 18-credit maximum.

Students formally admitted to an accelerated degree program (3+1, 3+3, 4+1) may take up to 22 credits under the flat tuition plan. Students who take more than 22 credits will be charged for any credits over the 22-credit maximum. Students must submit a petition with the recommendation or comments of their advisor or chairperson in their major department to make this request. Completed petitions must be submitted to the Office of the Registrar.

Undergraduate students who pay flat tuition and have earned at least 32 credits may elect to take up to 22 credits at the standard flat tuition twice (for two semesters) during their academic program. To be eligible for this higher credit cap, students must have an overall 2.8 GPA and be in good behavioral standing. Students must fill out the UG Overload Form when registering for the semester in which they would like to exercise the 22-credit flat tuition option. (Dix Scholars and Online Degree Completion students are not under flat tuition and are not eligible for this overload.) Students who wish to take more than 22 credits for more than two semesters must submit a petition with the recommendation or comments of their advisor or chairperson in their major department to make this request. Completed petitions must be submitted to the Office of the Registrar. (Note: traditional full-time undergraduate students who take more than 22 credits for more than two semesters will be charged for any credits over the 22-credit maximum.)

The Undergraduate Administrative Board must approve any credit above 22 credits.

First-year students with one or more failing grades during the previous semester and students on probation or removed from degree candidacy may not carry more than 16 hours per semester.

See the Registration and Financial Information and Financial Aid sections of this Catalog for policies related to tuition and financial aid, including the Credit Overload Policy, effective Fall 2021.

Academic Progress

The purpose of the Simmons Administrative Board is twofold; to consider petitions from undergraduate students requesting exception to University policy and to review the records of undergraduate students in academic difficulty. The board also votes to choose the winners of three all-University awards; the Palmer Award, the Alumnae Honor Award, and the Alumnae Achievement Award.

Review of Students in Academic Difficulty

The records of students who are experiencing academic difficulty are reviewed at the end of each term by the Administrative Board. The records of any students in the following categories will be reviewed.

A student:

  • with a semester or cumulative GPA of less than 2.00.
  • who earned 2 or more Fs in one semester
  • with an overall record that is considered marginal.

The faculty has given the Administrative Board the authority to take whatever action it deems appropriate in each student's situation. Such actions may include no action, a letter of warning, probation, continued probation, or exclusion from the University. As a result of this review, special conditions may be imposed on the student by the Administrative Board, in which case the student would be notified in writing.

No Action

The student remains in good academic standing

Letter of Warning

The student remains a degree candidate in good academic standing, and their record will be reviewed by the Administrative Board at the end of the student's next semester if their grades do not improve.

Probation

The student will remain in degree candidacy, but not in good academic standing. A student on probation will have their record reviewed and further action will be taken by the Administrative Board at the end of the student's next semester.

Exclusion from the University

If a student does not show academic improvement while on probation, they may be excluded from the University and will be automatically withdrawn. Should an excluded student wish to be admitted as a degree-seeking candidate in the future, they will be required to submit substantial evidence of their ability to continue successfully at Simmons. An excluded student may apply for readmission to the University through the Registrar's Office after a minimum of one semester.

Satisfactory Academic Progress and Financial Aid

Students are advised that all institutional, federal, and state-administered financial aid, including federal and state loan programs, will be discontinued to a student who is excluded from the University, who is on probation for more than two semesters in a row, or who fail to accumulate the prescribed number of credits toward the completion of their degrees. Financial aid recipients who are experiencing academic difficulty are urged to consult with a financial aid office staff member and to read carefully the Office of Student Financial Services statement on policy and procedure relative to student academic progress.

Federal Satisfactory Academic Progress Policy

The federal government requires institutions to monitor recipients of federal financial aid to ensure that they are meeting Satisfactory Academic Progress (SAP) standards. In order to meet SAP, students must satisfy each of the following requirements.

  • Meet the minimum, cumulative GPA, 2.0 by the end of sophomore year (assessed at minimum cumulative GPA requirements of 1.5 (up to 24 credits), 1.75 (25-47 credits), and 2.0 (48+ credits).
  • Complete the minimum required percentage of credits attempted, 67%.
  • Attempt no more than maximum allowed number of credits, 150% of the credits required to complete their program.

If a student fails to meet these requirements, they will be notified by Student Financial Services and informed of the next steps they can take in order to restore or secure their financial aid eligibility.

Please note that SAP applies to federal, state, and institutional funding. It is not the same as an academic warning or probation. If the student still meets the program requirements necessary to remain enrolled, they may pay their costs out of pocket or borrow from a lender who does not require them to meet SAP.

Please review our full SAP Policy at Tuition & Financial Aid Policies for more detailed information on the requirements, frequency of review, resulting statuses, and potential for appeal.

Adding and Dropping Courses

Dropping Courses

An undergraduate student may drop one or more courses after registration and until the Friday of the eighth week of classes by completing the add/drop form available online and in the Office of the Registrar and having the form signed by their advisor. The Friday of the eighth week of classes is the final date for withdrawing from a course for the fall and spring semesters. Reference the academic calendar for add and drop dates. If a student drops a course after the fourth week of classes, they must also have the form signed by their instructor. A "W" will appear on the student's transcript for all courses dropped after the fourth week. All add/drop forms must be returned to the Office of the Registrar to make the change official. Any student wishing to withdraw from a course after the eighth week of classes must petition the Undergraduate Administrative Board. Only petitions that contain medical verification validated through the Simmons University Health Center or those that outline unusual circumstances beyond the student's control will be approved. Students who wish to drop a course should review the refund policy carefully and meet with their financial aid counselor before dropping a course.

Dropping a course may affect a student's financial aid (loans) and merit funds (scholarships and assistantships). U.S. students must be enrolled at least half-time to receive federal loans and usually full-time for scholarships and assistantships. International students (non U.S. citizens) must maintain full-time enrollment to remain in status for immigration purposes. Before dropping any course, international students are required to consult with the International Student Advisor in the Center for Global Education.

Once enrolled in a course, a student remains in that course until they update their registration status at the Office of the Registrar. A student who fails to attend a course from which they have not officially withdrawn receives a grade of "F."

Adding Courses

An undergraduate student may add courses after registration until the end of the fourth week of classes with the instructor's permission. No student will be permitted to add a course after the fourth week of classes except under exceptional circumstances granted by the Undergraduate Administrative Board. During the first two weeks, a student may add a course, provided they complete an add/drop form and obtain the approval of their academic advisor. If a student wishes to add a course during the third and fourth weeks of classes, they must complete the proper form and obtain the approval signatures of both the instructor and their academic advisor.

Undergraduate Course Attendance Policy

Because there is a strong positive relationship between class attendance and success in the classroom, Simmons undergraduate students are expected to attend all classes and are responsible for the work associated with all class meetings. Students should consult with their instructor as early as possible upon learning they may miss class time.*

At the beginning of each semester, instructors are encouraged to provide students with written guidelines on their attendance policy and possible grading penalties for failure to attend class or for late arrival to class. Simmons University policies adhere to federal and state regulations on absences due to religious observance, jury duty, military service, and other governmental obligations.

Eligible students with a documented disability are granted reasonable accommodations in Simmons courses and should consult the Office of Accessibility Services for guidance, in addition to the policy below.

Students with any health-related situation are responsible for informing their instructors in advance of absence or tardiness.

  • The Office of Student Affairs, Counseling Center, and Health Center DO NOT provide students with notes excusing them from class or other academic obligations. Students who expect to be absent from class should notify their instructors in advance when able.
  • Students missing more than the maximum allotted classes may not be able to complete the course and may be encouraged or required to take a leave of absence or withdraw.*
  • Students absent from class for two or more days due to illness should seek medical care. If a medical provider recommends an alteration to a student's schedule or a change in activities as part of a treatment plan, the student should inform their instructors and advisor immediately. Athletes and students involved in other official Simmons games/meets or co-curricular activities should inform their instructors of potential conflicts between scheduled classes and scheduled programs or athletic contests at the start of each semester. The faculty member has sole discretion to allow an absence due to an event in conflict with class or lab time, including Simmons-sanctioned and outside events or commitments.
  • Scheduled classes have priority when in conflict with the out-of-class exam or other activity scheduled for another course.

*Students should consult program-specific handbooks for additional policies, including those on placement and practicum attendance.

Religious Observance

General Policy and State Law Protections

Students who are unable, because of their sincerely religious beliefs, to attend classes or to participate in an examination, class, or work requirement on a particular day shall be excused from the class, study, or work requirement and shall be provided with an opportunity to make up the examination, study, or work they may have missed consistent with Massachusetts General Law Chapter 151C, Section 2B. That law states:

Any student in an educational or vocational training institution, other than a religious or a denominational educational or vocational training institution, who is unable, because of his/her religious beliefs, to attend classes or to participate in any examination, study, or work requirement on a particular day shall be excused from any such examination or study or work requirement, and shall be provided with an opportunity to make up such examination, study, or work missed because of such absence on any particular day, provided, however, that such makeup examination or work shall not create an unreasonable burden upon such school. No fees of any kind shall be charged by the institution for making available to the said student such opportunity. No adverse or prejudicial effect shall result to any student because of his/her availing himself of the provisions of the sections.

In keeping with the above referenced state law, Simmons students shall receive reasonable religious accommodations from the academic requirements of their classes, in keeping with applicable law, and the provisions of this policy, provided that a religious accommodation shall not be considered reasonable if it imposes an unreasonable burden upon the university or the school. A student shall not be penalized in any way, or retaliated against, for receiving a reasonable accommodation under this policy. 

Deadlines and Events

Students observing a holiday or event that may affect when they can submit assignments or participate in class should inform their professors reasonably in advance of the class meeting or assignment due date (understanding that what advance notice is reasonable in a particular instance will depend upon the circumstances including the nature of the participation or deadline, and whether other students will be affected by the absence such as in cases involving group or team presentations, for example). This is particularly important if the observance involves evening commitments or observance-related work obligations that could make it difficult to meet deadlines. Professors must be able to provide some flexibility with due dates or class participation.

Observances

For some religious observances, students may not be able to do assignments, use technology, or even attend classes on certain days. If this is the case, students should talk to their professors as soon as possible. Students should work with their professors to find solutions that work for everyone, such as alternative assignments or different test arrangements.

Open Communication

Professors are here to help students. If a student is worried about balancing their observances with classes, exams, or other school commitments, they should not hesitate to talk to them directly. The sooner students communicate their concerns, the better professors can work with them. 

Assistance and Questions

Students should be able to establish reasonable accommodations under this policy through communication with their professors. If mutual agreement cannot be achieved, and students have concerns, need assistance, or have questions, they should contact the relevant dean in the school where the course resides.

Jury Duty

During the course of the academic year, students may receive notification that they have been summoned for jury duty. Students who attend college in Massachusetts are required by law to fulfill their civic duty if summoned, even though their permanent or "official" residence may be in another state. If the date for which students have been summoned is inconvenient, they may request a postponement for up to one year.

Students who are required to miss classes because of jury duty should notify their instructors, who will work with the student to make up any missed assignments or exams. The Office of Student Engagement will be able to assist students in making arrangements for missed class time due to jury service. Students may be required to furnish their summons notice or the certificate of service when making these arrangements. If students have any questions about their jury duty service they can email the Office of Student Engagement (sesd@simmons.edu).

Participation in Commencement

Undergraduate students who are within eight credit hours of completing their baccalaureate degree may petition to participate in the May Commencement ceremony. The following rules apply:

  • Students must be within two courses of degree completion.
  • Students must have a cumulative GPA of 2.0.
  • Students who wish to participate in Commencement must complete a Petition to Participate in Commencement, available from the Office of the Registrar.
  • Students who complete their work at institutions other than Simmons must complete the official transfer of credit petition, obtain the necessary signatures, and make certain that their official transcript reaches the Simmons University registrar before their official conferral date. Degree conferral dates (subject to change) are the last business day of August, the last business day of October, the last business day of January, and the third Friday in May.
  • Degrees completed over the summer will be awarded in August or October.
  • Students who do not complete their work over the summer months must apply for a leave of absence no later than September 15.

Final Examinations

Department and program faculty members indicate to the Office of the Registrar which of their courses will have scheduled final examinations during the final examination period. Such scheduled final examinations will be no longer than three hours each, and no student will be scheduled to take more than two examinations in one day.

Examinations scheduled by the Office of the Registrar during the regular examination period cannot be taken at any other time. Students should therefore plan their vacation schedules to begin after the semester's last scheduled examination. No comprehensive final examinations of any kind are given during the last week of classes, and no final examinations are given before the scheduled final examination period begins. Hourly exams may be given during the last week of classes if they have been scheduled on the syllabus from the beginning of the semester.

Students may encounter direct conflicts between two exams. Under these circumstances, required courses take priority, so the student should try to arrange the make-up exam for an elective course with the respective instructor. If the student and the instructor cannot achieve a mutually agreeable solution, the student should see the Chair of the department through which the course is offered. This process is designed to provide flexibility and support to students managing their exam schedules.

Please notify the Division of Student Engagement, Success, and Diversity regarding scheduling exceptions due to extreme personal hardship or religious observance.

Any additional exceptions or alternative arrangements are at the instructor's discretion, and notification to the Registrar's Office is not required.

Absence from a final exam will be treated as any other "incomplete," and an instructor's (evaluation) grades must be submitted by the final date for submitting grades unless an incomplete request has been approved by the Administrative Board.

Exams will be held regardless of inclement weather. If an exam is canceled due to severe weather, it will be rescheduled for the day after the final scheduled testing date.

Note: Synchronous finals in the undergrad Online Degree Completion program are held during the last class meeting.

Grade Appeal

Grade appeals can occur for the following three reasons: computational error; arbitrariness or capriciousness; unlawful discrimination. If a student believes that they have the basis to appeal a final grade, they should follow the grade appeal procedures and deadlines outlined below.

A grade appeal must be initiated within ten instructional days of the semester following the term of the grade under appeal. A student cannot appeal a grade after they have graduated.

A. Explanation of Grounds for Appeal

1. Computational error.

The faculty member is alleged to have made a mistake in the mathematical computation of the course grade. If the faculty member discovers a computational error in calculating a student's grade, they should submit a "Grade Change" form, available from the Registrar, to their Dean's Office. The faculty member should notify the student of the error and resulting change; the student has the right to question or appeal this grade following the procedures outlined below. If a student believes that a mistake has been made in the computation of their grade, they should first speak with the faculty member. If the faculty member agrees, the faculty member should complete a "Grade Change" form, have it signed by the Academic unit head and by the relevant Dean. If the faculty member does not agree, the student may then follow the procedures and deadlines outlined below.

Deadlines: "Grade Change" forms must be received by the relevant Dean no later than one semester following the semester in which the computational error was made.

2. Arbitrariness or capriciousness.

The student alleges that the grade was based on something other than performance in a course (i.e. non-academic criteria); or the grade reflects standards different from those applied to other students in the course; or the grade departs from the standards of evaluation set forth in the syllabi or other written document in a substantial, unreasonable, and unannounced way. In this case, the student should follow the procedures and deadlines outlined below.

3. Discrimination.

The student alleges that the grade reflects a violation of the University's non-discrimination policy as stated in the University catalogs and student handbooks. In this case, the student should follow the "grievance procedures" for bringing a claim of unlawful discrimination as outlined in the University catalogs and student handbooks.

B. Grade Appeal Procedures and Deadlines

First Step: Informal Resolution with Course Faculty Member.

If the student believes they have received an unfair course grade, they shall attempt to resolve the matter informally with the faculty member who assigned the grade. The faculty member shall meet with the student to consider their reasons for believing the final grade to be unfair. If the faculty member does not believe there is merit for a grade change, they notify the student. The student may then proceed to the second step below. If the faculty member believes there is reason to change the grade, they inform their Academic unit head in writing, including a clear explanation of the reason for the change that is consistent with the terms of this grade appeal policy. If the Academic unit head approves this grade change, they then submit to their Dean for approval; if the Dean approves, they inform the Registrar and the student of the approved grade change.

Deadlines: The student must make their appeal to the faculty member no later than the tenth day of instruction of the semester following the assignment of the grade under appeal. If the grade is not to be changed, the faculty member will notify the student of their decision within five days of instruction of their meeting. If the grade is to be changed, the faculty member informs their Academic unit head within five days of instruction.

Second Step: Informal Resolution with Academic Unit Head.

If, after the faculty member's notification of their consideration of the initial grade appeal, the student continues to believe that the grade is unfairly assigned, the student shall meet with the Academic unit head of the Program in which the course was taken and explain the grounds for their grade appeal. The student will provide all supporting course materials. The Academic unit head shall meet with the faculty member. If the faculty member, after discussion with the Academic unit head, agrees that the grade should be changed, they follow the process outlined in Step 1, above. If the faculty member does not agree, the student may proceed to the third step below.

Deadlines: The student must submit an appeal with the Academic unit head within ten instructional days after notice of the decision in "first step" above. The Academic unit head must inform the student of their decision within five instructional days of their meeting.

Third Step: Dean's Review.

If, after seeking informal resolution with the Academic unit head, the student continues to believe that the assigned grade is unfair and wishes to pursue the appeal, the student may submit a written appeal to the relevant Dean's Office. The written statement includes the student's reasons for appealing the grade and any supporting materials. The Dean or their designate shall meet, separately and/or together, with the student and the faculty member and may ask for a written statement from the faculty member. Additionally, the Dean or their designate shall meet with the Academic unit head. If the Dean's Review determines that there is no merit to the grade appeal, the Dean informs the student that the final grade stands. The grade appeal process ends here.

Deadlines: The student must submit a written statement grade appeal to the Dean within ten instructional days of the notice of the decision in the "second step" above. The Dean must inform the student of their decision within ten instructional days of their final meeting.

Fourth Step: Faculty Grade Appeal Committee.

If the Dean's Review determines that there is merit to the grade appeal, the Dean will refer the appeal to a Faculty Grade Appeal Committee. (The Committee may be a standing or an ad hoc committee.)

Deadlines: The Faculty Grade Appeal Committee has twenty instructional days to convene and deliberate. The Committee notifies the student, faculty member, Academic unit head and relevant Dean's Office within five instructional days of its decision.

Please note that although individual assignments become part of a course grade appeal, only the final grade in a course is open to appeal under this process. As a result of the grade appeal process, the final grade may be raised, lowered, or stay the same. The grade appeal process will not include the grading or re-grading of individual assignments or aspects of course work other than the final grade. Similarly, no new or revised course work can be requested by the student or accepted by the faculty member as part of a grade appeal process. Records of all graded material, including but not limited to examinations, papers, and homework shall be maintained by individual faculty members until the end of the grade appeal procedure period. Students are strongly encouraged to maintain copies of all work submitted to the faculty member as well as graded work returned to them by the faculty member.

Leave of Absence

From time to time, students may take a voluntary leave of absence from their studies due to medical, mental health, or other personal matters that compromise their ability to continue in an academic program. A student may apply for a Leave of Absence (LOA) at any time after enrolling at the University. To request a Leave of Absence, students should follow the process listed on the Registrar's web page.

If the student chooses to take a voluntary leave of absence in order to receive intensive clinical health care treatment, the staff in the Office of Student Affairs will assist with processing this request. In some instances, the student may be asked to complete the Process for Returning from an Involuntary Leave of Absence as a requirement of returning to the University. (See below.)

Voluntary Leave of Absence

An undergraduate degree candidate may apply for a leave of absence at any time after they enroll at the University through the form on the Office of the Registrar's website. The leave of absence may extend for a period of up to two calendar years from the start of the leave. The student may return to the University at the beginning of any term within that period by notifying the Office of the Registrar at least one month prior to the first day of class if they were in good standing at the start of the leave.

Registered students who apply for a leave after the eighth week of a semester must have their records reviewed by the Administrative Board. If the Board determines that the student was progressing unsatisfactorily in their courses at the time their leave began, the Board may impose an appropriate academic sanction (e.g., letter of warning, probation, removal from degree candidacy, or exclusion from the University). In such cases, the student may apply for readmission to the University when they wish to return. Non-degree candidates are not eligible to apply for a leave of absence.

Once the Leave of Absence form is submitted, students should schedule an exit meeting to review the Leave of Absence checklist with a Success Coach using Starfish to ensure everything is in order before beginning their leave.

If, during the leave, the student wishes to take courses at another institution and transfer the credit to Simmons, they must obtain prior approval from the Office of the Registrar.

Students must meet with their academic advisor and the Dean for Student Affairs or their designee to confirm leave plans and must obtain their signatures on the application. Students who are financial aid recipients must meet with a financial aid counselor before taking a leave. All undergraduates must meet with a Success Coach from Advising to review the leave of absence checklist to ensure they have everything in order before beginning their leave.

The transcript of a student who begins a leave after the fourth week of classes will show a "W" for each of their courses. The statement "Leave of Absence" and the effective date will be recorded on the transcript. Refund policies for students on leave of absence are the same as those for students who withdraw from the University.

Involuntary Leave of Absence

Simmons University is committed to the safety and well-being of its community members and the integrity of the living and learning environment. Our goals are therefore to maintain the health and safety of each individual in our community and to enable all enrolled students to participate fully in the life of the University.

In instances in which a student's mental, emotional, or medical health pose a threat to themselves and/or others, becomes a barrier to appropriate or prescribed levels of self-care, or causes significant disruption to the activities of the University community, such a student may be required to take an involuntary leave of absence from the University.

In instances when a student's mental, physical or emotional health may pose a direct, imminent, threat to the safety and well-being of the Simmons community, or the student has been admitted to a health care setting to undergo intensive medical or psychological treatment (hospitalization, intensive outpatient or inpatient program), the Office of Student Affairs, as an interim measure, can place the student on an involuntary leave of absence from the University. When applicable the student will be informed in writing of the actions that led to them being placed on leave and will be directed to the process for return. The student's parent/guardian/emergency contact may be notified if the student is in a potentially dangerous situation.

Any student placed on an involuntary leave of absence will not be allowed to remain on campus. This includes living in a residence hall, attending classes, and participating in Simmons sponsored events.

In circumstances when the student has not met direct threat/inpatient criteria, the Office of Student Affairs may, based on observable/recorded behavior, still require a student to undergo an individualized psychological and/or medical assessment in order to make an informed decision regarding the student's ability to meet the academic, social, and emotional requirements of being a Simmons student.

This evaluation can be conducted by a member of the University’s clinical staff, or by a student's external health care provider who is treating the student. The student will be required to sign a release that gives permission to the University’s designated clinical personnel to speak with their external evaluating health care provider and to allow for the release of any relevant medical reports as part of the assessment. If the student chooses not to engage in the process listed above, then they will be required to take an involuntary leave of absence and if applicable, an immediate removal from the residence halls.

If, following the evaluation, leave is deemed unnecessary, the Office of Student Affairs may impose other conditions and/or requirements that the student must comply with as a condition of continued enrollment at the University.

In any instance in which a leave is required, the Office of Student Affairs will provide written notice to the student, including the specific requirements that must be met as a condition of eligibility for re-enrollment, the timeline for initiating and completing the return process, as well as the procedure for appealing the decision. In most cases, the student's parent(s) or guardian(s) will be included in this notice. Students are strongly encouraged to discuss the need for a voluntary or involuntary leave with their parent(s) or guardian(s) prior to and during the leave process.

The duration of the leave is typically no fewer than six full months, although the specific length will be determined on a case-by-case basis by the Associate Dean or designee based on the student's individualized assessment. When a student takes a leave before the end of a semester, whether voluntary or involuntary, Simmons' usual tuition and residence hall refund schedule applies.

Process for Returning to Simmons After an Involuntary Leave

Simmons University students who have been placed on an Involuntary Leave of Absence will be required to undergo an individualized assessment to be cleared to return to the University prior to their return. They are also required to sign an authorization form that enables the hospital, treatment facility, and/or all pertinent external health care providers to release information necessary for the review process. The review process will involve an interview with the appropriately licensed Simmons clinical staff member as well as the Office of Student Affairs. Following the interview with an individual of the clinical staff, a recommendation that is based off the student’s report, their treatment history, information gathered from the external treatment facility, and/or a student’s personal health care provider, will be shared with the Office of Student Affairs regarding the student's readiness to return. Then, on a case-by-case basis, the Office of Student Affairs will make a determination if the student is permitted to return to the Simmons community. If it is determined that the student can return, the student will meet with the Office of Student Affairs to establish a plan to return to the University and identify community resources. As a condition of continued enrollment and, if applicable, as a condition of re-admittance to the residence halls, the following criteria must be met:

  1. The consulting health care provider must find that the student has maintained a significant level of physical, mental, or emotional stability along with the skill set necessary to successfully engage in the student’s academic program as well as the activities associated in being a Simmons student.
  2. The student and the consulting Simmons clinical staff member in conjunction with all relevant external health care providers must establish and agree upon a plan for continued managed care after returning to the University.
  3. The student must commit to following the recommended and established treatment plan.

If, after reviewing all pertinent information, the Office of Student Affairs denies a student’s request to return from an involuntary leave of absence, or the student disagrees with the conditions established as part of the return process, the student can appeal the decision in writing to the Office of the Provost.

Transfer of Credit

Academic Year

Under special circumstances, a regularly enrolled undergraduate Simmons student may obtain credit for, at most, one course taken at another college during a regular academic semester if a petition naming the course, institution, and amount of credit requested is approved in advance by the Undergraduate Administrative Board. The student must demonstrate to the Board that the course is unavailable at Simmons and is an important part of their program.

In addition to petitioning the Undergraduate Administrative Board, the student must also complete a Petition for Transfer Credit. Both forms are available in the Office of the Registrar or on the Simmons Registrar’s website. The course is included in the credit restriction listed under "Heavy Academic Programs." Credit is not transferred for any course completed with a grade of less than C. In some disciplines, including nursing, a grade of C+ is required. Grades earned for transfer courses will not be averaged into the Simmons GPA and will not appear on the Simmons transcript. If the student is a financial aid recipient, they should discuss the impact of this decision on their financial aid package for that semester with a financial aid counselor.

Summer Credit

Before enrolling in summer courses at institutions other than Simmons, students are required to complete the Petition for Transfer Credit form available on the Simmons Office of the Registrar’s webpage. When considering a summer school course for transfer credit, the following guidelines must be observed:

  • No credit is given for work done in a summer session lasting less than three weeks.

  • Credit granted will never exceed the face-value credit assigned by the host institution.

  • For a summer session of five weeks or less, face-value credit not exceeding one semester hour per week of the session will be granted. For example: A student who enrolls in two three-credit courses in one five-week session will receive a maximum of five transfer credits.

  • Face-value credit not exceeding eight semester hours will be granted in a summer session of six to eight consecutive calendar weeks. 

  • No more than 16 semester hours of summer or winter school credit from other institutions may be credited toward the Simmons degree. This includes summer credit completed at other institutions prior to matriculating at Simmons. A maximum of 16 semester hours of credit may be earned in one summer, regardless of whether the courses are taken at Simmons or another institution.

  • The lowest grade accepted for transfer credit is "C". A grade of “P” or “Pass” must be accompanied by proof that it represents a ‘C’ or better from the course of the institution's Registrar's Office.

  • Quarter-hour credits transfer as two-thirds of a semester hour.

  • Courses to fulfill a KCA (Key Content Area) or KSA (Key Skills Area) requirement must be indicated on the Petition for Transfer Credit form, and a course description must be provided. Summer courses to be considered for the major must receive prior approval from the appropriate department chairperson. A course description must be attached to the Petition to Transfer Credit.

  • Grades earned for transfer courses will not be averaged into the Simmons grade point average and will not appear on the Simmons transcript. Credit only is listed on the transcript.

  • Petitions submitted without the required signatures, course information, exact beginning and ending dates, and credit hours cannot be processed and will be returned to the student for proper completion. Students with questions about these policies or the interpretation of credit should consult the Office of the Registrar.

Withdrawal from the University

If a student withdraws from all of their courses, fails to return from leave of absence after the date approved by the registrar, or fails to register for any courses by the end of the fourth week of classes, they are considered to have withdrawn from the University. No student will be permitted to register after the fourth week of the semester. All University expenses incurred by the student before their withdrawal must be paid in full prior to the release of their official records.

If an undergraduate student withdraws from the University after the eighth week of a semester, the Administrative Board will review the student’s record. If the Board determines that the student was progressing unsatisfactorily in their coursework at the time of their withdrawal, the Board may impose an appropriate academic sanction (e.g., letter of warning, probation, or exclusion from the University). An undergraduate wishing to leave the University should notify the Office of the Registrar in writing in advance of their departure. They should also have an exit interview with the Office of Student Affairs, and if they are a financial aid recipient, meet with a financial aid counselor. Students are urged to consult their parents or guardians and review the University's refund policy before deciding to withdraw from the University.