Administrative Drop
A student who does not attend the first session of any course will be administratively dropped from that class roster and will need to re-register for the course if they plan to take the course. If a student is unable to attend the first-class session, they must contact the faculty member and the director/chair of the relevant graduate program prior to the first class session to arrange the completion of any missing assignments and request not to be dropped.
Students are responsible for checking their own schedule before the end of the add/drop period to confirm all courses have been properly added and/or dropped. Students may check their schedule on Self Service via Student Planning or through the Registrar’s Office.
Withdrawal from Courses
Course drops must be approved by the director/chair of the graduate program and submitted to the Registrar prior to the drop/withdraw deadline. Before dropping or withdrawing from a course, students are encouraged to contact the graduate program to review their academic plan and options for dropping or withdrawing from a course.
If an approved Request to Drop form is submitted with the Registrar by the Last Day to Drop, the course does not appear on the student’s record/transcript. If an approved Request to Drop form is submitted with the Registrar by the Last Day to Withdraw, the course will appear on the student’s record/transcript and will be assigned a mark/grade of a W. Students should refer to the academic calendar for their graduate program for specific dates each term/semester.
Students will be withdrawn as of the day that the Request to Drop form is submitted to the Registrar’s Office. Merely ceasing to attend class does not constitute withdrawal, and failure to follow prescribed withdrawal procedures may result in a grade of F. The College of Idaho does not allow students to withdraw retroactively from a course from which they earned a grade. A course withdrawal must be completed by the deadline.
Under certain circumstances, a faculty member, the Dean of Graduate Studies or the Dean of Students, in consultation with the Registrar, may administratively withdraw a student from a course. In such a case a mark/grade of W will appear on the transcript.
Withdrawal from the College
A student who must withdraw completely from the College whether for military deployment, medical or personal reasons should submit a Request to Withdraw form to the director/chair of the graduate program.
Upon form submission, the student’s graduate program has three (3) business days to contact the student to discuss the withdrawal. After three (3) business days, the withdrawal will be processed with an official withdrawal date recorded as the initial submission date of the withdrawal form.
Grades of W or F are assigned in accordance with the policies set forth under Withdrawal from Courses. Students will be withdrawn as of the day on which they submit their form or notify the institution, not according to the last date of attendance. In some cases, if sufficient work has been completed and extenuating circumstances are established, it may be possible to arrange for grades of Incomplete (see Incomplete Grades).
The College of Idaho reserves the right to administratively withdraw students for non-compliance with College policy; non-attendance or participation as required by the student’s academic program; failure to fulfill financial, academic or legal obligations; or failure of the student to initiate the official withdrawal process (Administrative Withdrawal Policy). Students who are administratively withdrawn will be notified of the action in writing by the College official initiating the withdrawal.
Students who withdraw from the College or who are administratively withdrawn must apply for re-admission (see Re-Admission Policy and Procedures).
Violations of the College’s Student Code of Conduct, including the Honor Code, will not be addressed under the Administrative Withdrawal Policy. For additional information, see the “General Student Conduct Procedures” section (and related sanctions) in the College’s Student Handbook.