Registration
We strongly believe that student success in college depends upon a partnership: the College's faculty advisors play a large role in guiding students through academic programs and requirements. But ultimately, students are responsible for knowing the requirements and monitoring their own progress. Thus, the first step in registering for classes is consulting with one's academic advisor. Next, the advisor grants approval to register, and the student signs up for classes through the Self-Service portal. Closed or permission-only classes require signed Add/Drop paper forms, available in the Registrar's Office or online at the Registrar's page. All business or administrative holds must be removed before a student may register. Students should verify that they are correctly registered by viewing their schedule through Self-Service.
Enrollment
Enrollment is the process of registering for courses and confirming arrangements for payment with the Business Office.
To complete enrollment, the student must be registered full time for the semester and either be paid in full for the semester or on a payment plan (see Payment Options) by August 15 for fall semester and December 15 for spring semester.
Failure to make satisfactory payment arrangements will result in expulsion from classes and charges calculated according to the refund rate for withdrawal (see Institutional Refund Policy).
Normal Load and Overload
A normal load for undergraduate students in good standing is from 12 to 18 credits in the fall and spring semesters, and from 3 to 5 credits in the winter term. A recommended fall or spring load for students after their first term is 14-16 credits. Students who wish to enroll for credit in excess of the maximum study load—18 credits in fall or spring, 5 credits in winter— must petition for approval in advance; additional tuition charges will apply. Approval requires the advisor's signature and is based to a great extent upon the student’s past academic record. Student will be responsible for additional credit charges.
Financial aid eligibility usually requires that a student maintain full-time status, which means that a student be registered for at least 12 credits during the fall semester and at least 12 credits during the spring semester; in addition, varsity athletes, international students, and recipients of Veteran's benefits typically must register for at least 12 credits in the fall, 3 credits in winter, and 12 credits in the spring.
Class Attendance
The College of Idaho values the contributions that students make in the classroom. All students are expected to attend classes and laboratories in which they are enrolled and are expected to abide by specific course attendance policies as described in course syllabi. A student who is absent without explanation from the first course meeting during a semester or term will be administratively dropped from the course by the Registrar.
The College also recognizes the importance of co- and extra-curricular activities to the overall educational experience. If a student expects to miss class during the semester because of scheduled commitments to college-sponsored activities, the student should communicate this to the instructor during the first week of instruction. Early communication allows the student and instructor to discuss the impact of absences on coursework and, if necessary, for the student to schedule alternative courses before the add/drop deadline. In all cases, students must give notice to instructor(s) at least one week in advance of their absence regarding missed class time and coursework. Absence from class for any reason does not exempt the student from completing all course assignments on time.
Auditing a Course
Currently-Enrolled Students
Current full-time students may audit a course provided space is available and they receive the instructor's permission. Students interested in auditing a class should present the audit form to the instructor at least a week before the beginning of the class; the audit form will describe the instructor's expectations regarding levels of participation and attendance. All decisions regarding auditing of a class, including continuing participation, rest with the instructor. Students who complete an audited course will receive a grade of AU on their transcript but receive no academic credit; courses audited do not count as part of the student's load for veterans' benefits or athletic eligibility. Enrolled students pay the standard overload fee if the audited course brings their fall or spring semester load above 18 credits or their winter or summer load above 5 credits. All rules regarding add/drop, withdrawals, and administrative withdrawals follow the academic calendar and college policies. Audited courses cannot be converted to credit-bearing classes or retaken for credit.
Part-Time and Non-Degree-Seeking Students
All the above regulations apply to part-time and non-degree-seeking students, with the standard per-credit fees applying to any audited course.
Full-Time Employees and Graduates
Full-time employees and graduates of The College of Idaho may audit up to two courses per academic year at no cost for tuition, provided space is available and they receive the instructor's permission. (Academic and health fees apply; see costs here.) Graduates interested in auditing classes should first contact the Alumni Office and then complete the audit form before contacting the instructor. Employees should submit a completed Staff Audit Application to the Registrar's Office. (Forms are located in the HR section of Canvas.) All other conditions that apply for enrolled students apply for C of I employees and graduates.